PAYROLL SOLUTIONS

Regulatory compliance, operational efficiency, cost reduction, and confidentiality.

Compliance

Payroll issues?

Avoid lawsuits, fines, penalties, or closure with our labor-tax regulations compliance service.

Automation

Frequent mistakes?

Digitize and optimize processes, including payroll calculations. Reduce time and costs with advanced software.

Management

Administrative overload?

Focus on your business while we timely handle payroll processing.

Compliance

MANNSTAFF Payroll Compliance Service aims to diagnose and correct irregularities in salaries, taxes, and social security obligations, ensuring regulatory compliance and avoiding penalties. Service structure:

01 Diagnosis

Document Review:
- Analysis of employment contracts, payroll calculations, and employer tax and labor records.

Discrepancy Detection:
- Employees with incorrect social security registrations or deregistrations.
- Income Tax and Payroll Tax calculation errors.
- Inconsistencies in social security benefits (healthcare, housing, savings accounts, scholarships, Christmas Bonus, vacation and seniority bonuses, Employee Profit Sharing, settlements and severance package, retirement benefits, etc.)

Benefits

Payroll compliance report that includes details of the diagnosis and amendments recommendations.
Preventive training to avoid future irregularities.
Avoid fines from non-compliance.
Strengthen relationships with employees and prevent labor lawsuits.
Certifying that the payroll is 100% compliant with regulation facilitates sales and participation in public tenders.

02 Correction

Amend Tax Differences:
- Recalculation of monthly and annual taxes.
- Payroll receipt stamping update.
- Design a costs saving labor-tax strategy.

Adjustment of Labor Obligations:
- Update employer records at IMSS (social security authority) to notify changes in the status of workers, such as hirings, firings, re-employment, or salary changes.
- Drafting of employment contracts.

Users

Companies that grew rapidly without a specialized HR department.

Businesses changing between tax regimes.

Mergers or acquisitions of companies with disordered payrolls.

Organizations with recurring payroll mistakes detected in audits.

Foreign companies starting operations in Mexico looking for a soft-landing.

Quote

II. Automation

MANNSTAFF Payroll Automation Service involves setting-up specialized software with digital workflows to minimize manual processes errors, and optimize payroll, talent, and attendance management. Service structure:

01 Configuration

Initial Assessment:
- Analysis of current processes for talent management, incident management, attendance control, payroll calculation, and compliance with regulatory obligations.
- Identification of bottlenecks and validation delays.
- Definition of software modules to be implemented and their scope.
- Alignment with other HR, accounting, time clock, and banking systems.

Definition of Parameters:
- Digitization of the organizational structure and procedure manuals.
- Updated calculations for ISN, ISR, SDI, UMA, and statutory benefits.
- Incorporation of company policies for the allocation of benefits and deductions.
- Setting up payroll payment schedules and periodicity.

Benefits

Self-service portal for comprehensive management of payroll, talent, and attendance.
24/7 access from any device.
Advanced analytics on labor costs, turnover, absenteeism trends, and other employee performance indicators.
Training and technical support.
Data protection with encryption of sensitive information and cloud backup.
Minimal payroll calculations errors.
Save time processing payroll from days or hours to just minutes.
Automatic labor and tax regulation software updates to ensure compliance.
Better communication and transparency with collaborators.

02 Implementation

Payroll Module:
- Manage employee information
- Track hours and attendance
- Automatic calculation of wages, deductions, and net pay
- Generation and administration of digital payroll receipts
- Manage organizational structure and hierarchy authorizations

Talent Module:
- Automation of employee recruitment, selection, training, and evaluation.

Assistance Module:
- Management and control of staff shifts, schedules, and attendance with the installation of biometric devices to capture incidents in real time.

Users

SMEs without a dedicated HR department

Growing companies with high turnover or multiple branches

National and foreign companies in geographic expansion

Businesses with complex hiring schemes such as unionized, project-based or seasonal workers

Quote

I. Management

MANNSTAFF Payroll Management Service seeks to carry out daily operations for a comprehensive payroll processing. Service structure:

01 Integration

Compliance :
- Diagnose and correct irregularities in the calculation of salaries, taxes, and labor obligations, ensuring legal compliance and avoiding penalties.

Automation:
- Configuration and implementation of specialized software with digital workflows to reduce manual processes errors and optimize payroll, talent, and attendance management.

Assistance:
- Advisory on government inspections regarding labor and tax regulations.
- Strategies for reducing tax burden.

02 Operation

Manage hirings, layoffs, salaries and job descriptions
Control and track overtime, bonuses, commissions, absences, vacations, etc.
Determine Income and Payroll Taxes
Calculate social security (IMSS, FONACOT, INFONAVIT), severance pay, Christmas bonus, and other mandatory labor benefits
Set Payroll Cycle (weekly, biweekly or monthly)
Payroll processing including salaries, deductions, and taxes
Stamping of Payroll Receipts
Payments according to the bank of preference
General and periodic reporting